SMAART Recruitment seek an experienced Executive Assistant to join a unique engineering business. Based in Keysborough, this role involves supporting the CEO and working autonomously within a small team. If you are organised, proactive, and ready to contribute to a dynamic work environment, we want to hear from you!
What's in it for you?
- Competitive salary of $90K–$95K + super
- Full-time, permanent position with long-term stability
- Monday to Friday, 8AM – 4PM – enjoy your weekends off!
- Convenient Keysborough location with free on-site parking
- Opportunities for growth and professional development
Key Responsibilities
- Executive Support: Manage the CEO’s calendar, schedule meetings, appointments, and travel while reducing administrative workload.
- Communication Management: Screen and prioritise emails, phone calls, and correspondence, ensuring clear and professional communication.
- Meeting & Event Coordination: Organise and coordinate meetings, conferences, and events while maintaining strong relationships with internal and external stakeholders.
- Administrative Operations: Oversee office functions, including payroll, accounts payable, preparing invoices, and coordinating services like freight and repairs.
- Document & Project Management: Prepare and edit presentations, reports, and meeting agendas, ensuring accurate record-keeping and continuous office process improvements.
- CEO & Team Support: Act as the first point of contact for external inquiries, assist with research and data analysis, and provide proactive support, including occasional travel.
- 3 years’ experience in an EA position supporting C-level executives
- Currently hold PR or Australian Citizenship
- Good knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Extremely organised with the ability to multi-task, prioritise a busy workload and take instruction
- Strong interpersonal and communications skills with ability build and nurture relationships
- Ability to work autonomously and as part of a small team
