EXECUTIVE ASSISTANT ROLE

The Executive Assistant provides high-level administrative support to senior executives, facilitating smooth operations and enhancing productivity. This role requires exceptional organizational skills, discretion, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Calendar Management: Organize and maintain complex calendars, scheduling meetings and appointments while prioritizing conflicting requests.

Communication Liaison: Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence.

Travel Coordination: Plan and arrange travel logistics, including transportation, accommodations, and itineraries for executives.

Meeting Support: Prepare agendas, take minutes, and follow up on action items from meetings to ensure accountability and timely completion of tasks.

Document Preparation: Create and edit documents such as reports, presentations, and spreadsheets, ensuring accuracy and professionalism.

Confidentiality Management: Handle sensitive information with discretion and maintain confidentiality regarding company matters.

Project Assistance: Support various projects by organizing meetings, tracking progress, and compiling relevant documentation.

Office Management: Oversee office supplies and equipment procurement, ensuring a well-organized work environment.

Qualifications:

Education: Bachelor’s degree in Business Administration or a related field preferred.

Experience: Minimum of 4 years of experience in an administrative role supporting senior management or executives.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.

Communication Skills: Excellent verbal and written communication abilities; capable of interacting professionally with stakeholders at all levels.

Organisational Skills: Strong time-management skills with the ability to prioritize tasks effectively in a dynamic environment.

Personal Attributes:

Detail-oriented with a proactive approach to problem-solving.

Ability to work independently while being a collaborative team player.

Flexible and adaptable to changing priorities and demands.

This position offers an opportunity to play a crucial role in supporting executive leadership while contributing to the overall success of the organization. If you are dedicated to excellence and possess the necessary skills, we invite you to apply.

We are a Business Support recruitment agency that your organisation can rely on to find full time or temporary office support staff.

Get in touch with SMAART Recruitment by filling out our quote form below, visiting our Contact page, or speaking with a friendly staff member by calling us today on 1300 762 278.

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